AP/AR Analyst

Main Duties and Responsibilities:·         Reconcile of Credit Card Statements·         Payable Check Run·         Positive pay by checks and ACH – JP Morgan·         Payable – 3 Way Match·         Payable – 3 Way Match Indirect- Backup only·         AR Backup- Invoicing and Cash Application·         Check all vendor emails - Pull invoices from email, account statements, past dues.·         Code and Voucher Invoices - Code all invoices w accounting code and enter invoice information onto voucher·         Process invoices in Adapta·         Run AP Aging Report - Run report and evaluate accounts for check run·         Disbursement of Checks - Sort and match up checks with their invoices for signature.·         Disbursement of Checks - After signature, disburse checks via mail or contact vendor for pick up·         Scanning of Checks - Prep Check package with invoice and back up.  Scan to N: drive.·         Reconcile OP Invoices - Check OP work order against Invoice.  Check for discrepancies, email Purchasing or Vendor regarding price issues.·         Code and Voucher OP Invoices - Code all invoices w accounting code and enter invoice information onto voucher·         Process OP Invoices -Enter invoice in Adapta and in Lamsco Manager (broken out per item) for estimating·         Reconciliation of Inventory vs Invoices -Run Inventory report and reconcile against trial balance and provice reports weekly to Kelly and Monthly to Nilse·         Reconcile Vendor Statements -Pull Statements from Vendor and run our vendor statement to compare and verify balance·         Check Vendor past due emails - look into Vendor account as needed when they are looking for payment·         Positive Pay- Comerica -Verify checks coming through bank against Adapta.·         Request Invoices -Email Vendor and/or Purchasing for missing invoices·         Request Work Orders -Email Quality and Purchasing for missing work orders or work orders missing information·         Edit Vendor Profile -Update Address information for Vendors·         Request W9's -  Contact Vendors for current W9 forms·         Process Credit Memos- Code and process credit memo into adapta .·         Process Expense Reports -Voucher and Enter into Adapta.·         Process Incoming Customer Payments- Â·         Process COD's Code and Process spot invoices for COD's·         Additional Duties, as assigned. AUD VALENCIA 91355